The Board of Selectmen held a regular meeting at 4:00 P.M. on Monday, December 4, 2006 at Memorial Town Hall Auditorium. First Selectman Timothy Griswold, Selectman Skip Sibley and Selectwoman Bonnie Reemsnyder were present.
Approval of Minutes: November 20, 2006
Selectwoman Reemsnyder corrected the minutes of November 20, 2006 to read that First Selectman Griswold abstained from voting to appoint his daughter Emily Griswold to the Tree Commission. Selectwoman Reemsnyder made a motion to approve the amended minutes of November 20, 2006. Selectman Sibley seconded the motion. SO VOTED.
Communications:
None
Appointments:
None
Old Business:
Ethics Formation Committee–Information Meeting–Dec 13, 20 06
The Ethics Formation Committee presentation on December 13, 2006, originally scheduled to be held at the Middle School, has been changed to Center School at 7:30 P.M. The Committee will discuss the Code of Ethics and the Ordinance. Following the meeting, the Committee will review comments. At the first meeting in January, the Board of Selectmen will recommend the Code and Ordinance to the Town Meeting for approval.
Town Hall Expansion Committee – Spec. Town Meeting Approval and Update
The motion passed to appropriate $700,000 at the Town Meeting on November 21, 2006 of which the $475,000 approved in August was rescinded. The Committee will review the second cost estimate. The Board of Selectmen will review the recommendation at its meeting on December 18. The Board of Selectmen and the Board of Finance are the two approvals needed for the project to be on the agenda at the Town Meeting that is tentatively scheduled for January 22, 2007. The Town Meeting will adjourn to a referendum seven to fourteen days after the Town Meeting. The resolution must be presented three weeks prior to the referendum to the Town Clerk so she can issue absentee ballots. Applications for absentee ballots can be filled out now and sent to the Town Clerk who will issue the ballots when they are available.
Town Woods Phase II – Update
Old Lyme and Lyme have received the STEAP Grant paperwork for Phase II of the Town Woods Park. First Selectman Griswold asked if the Town Woods Building Committee is comfortable with Phase II of the project being on the Annual Town Meeting agenda and they are. The Committee must ask for the gross amount even though they will be receiving grants and surplus funds approved from Phase I to offset the cost. If the money is approved at the Town Meeting, the Committee will select a contractor by April, 2007.
Reconstruction of Hartford Avenue – Extension of CT Water Co. Water Main
The water main has been installed on Hartford Avenue and the first layer of tar has been placed on the road. The laterals leading to each property will be installed. Eleven checks from property owners have been received for the service. The hydrant has been installed near the town parking lot.
Information Technology Committee – Update on Financial Syst. Bid
Selectwoman Reemsnyder stated that the Information Technology Committee met and discussed the presentations and bids from the previous week. The next step will be site visits to towns that are utilizing the software. One of the issues is that the packages being reviewed are utilized more by schools than towns and the town will probably not gain a lot by choosing what the school selects. The next meeting will be on December 14th at 2:00 P.M. to discuss the field visits and our GIS system.
Affordable Housing Ordinance – Update
The Planning Commission supports Old Lyme adopting the Ordinance incorporating the affordable housing concept incorporated in Public Act 06-97. After the wording of the Ordinance is reviewed by Town Atty. Marylin Clarke, it is hoped that it will be on the agenda of the Town Meeting.
OLFD Pumper/Hose Tender - Update
The town has signed paperwork for the Fire Department pumper/hose tender at the cost of $279,148. It will be delivered within 270 calendar days of contract signing.
White Sand Bathhouse – Update
First Selectman Griswold, Park & Rec Director Don Bugbee and surveyor Tony Hendriks met to discuss the White Sand bathhouse. The likely choices are to keep it the same size and shape or relocate a new structure. The parking area needs improving by installing new short Jersey-type barrier car stops. The gazebo should be replaced by pouring a concrete pad with a roof and columns; eliminating the railings on the sides. The next step will be to get the Beach Association’s input on the bathhouse issue.
New Business:
a. Emerg. Mgt. – Upgrade of Millstone Siren Network
Mark Birch, liaison from Millstone, visited First Selectman Griswold and reported that Millstone intends to reduce the 14 nuclear alert sirens located in town. The current sirens are 21 years old and, with the new technology, it is believed that seven sirens will be sufficient in Old Lyme. First Selectman Griswold will speak with the Fire and Ambulance Departments about discontinuing our fire and ambulance sirens and using the new Millstone sirens instead. Millstone intends to replace two sirens this month, one near Canty Lane and the other at the exit off the Baldwin Bridge. Both are located on State property. The new poles are 20 ft. taller than the current poles providing a less obstructed range. Letters will be sent to residents living near the work areas as sirens are replaced in 2007 and
2008.
Board, Commission & Committee Appointment Cycle
Responses concerning the status of the volunteers serving on boards and commissions are being returned. Letters have been sent to the two Town Committees.
Public Comment:
None
Other Business:
First Selectman Griswold gave a copy of the Board of Selectmen meetings for 2007 to Selectman Sibley and Selectwoman Reemsnyder for their comments. The schedule must be on file with the Town Clerk before the end of 2006.
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Executive Session:
None
Adjournment:
Selectman Sibley made a motion to adjourn the meeting at 4:58 P.M. Selectwoman Reemsnyder seconded the motion. SO VOTED.
Respectfully submitted,
Eileen Coffee, Clerk
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